Onsite Madrasah Administrator

Inspire. Lead. Serve

Onsite Madrasah Administrator

Green Lane Masjid & Community Centre (GLMCC)

Working Pattern: 15 Hours a week, Monday - Friday, 4:30pm – 7:30pm (flexible hours outside of term time)
Reporting to: Madrasah Headteacher and Deputy Headteacher
Location: Green Lane Masjid and Community Centre

BACKGROUND TO GLMCC:

Green Lane Masjid and Community Centre is a leading UK mosque situated in the heart of Birmingham serving the community since 1979. Operating from its award-winning grade II listed Victorian building, GLMCC fulfils its mission of inspiring, educating and serving through its educational college, outreach work, welfare services, youth work, international humanitarian wing, as well as its fully functional mosque which is attended by thousands every week

1. PURPOSE OF THE ROLE:

Green Lane Masjid Onsite Madrasah is seeking a passionate Administrator to oversee daily office operations. We are seeking a dedicated and diligent professional who is detail-oriented, deadline driven, and possesses strong teamwork skills. The ideal candidate should also be adaptable, able to remain composed under pressure, and committed to maintaining high standards. Please note, that this is a shared responsibility with our current Part-Time Onsite Madrasah Administrator.

2. MAIN RESPONSIBILITIES FOR THE ROLE

Communication and Coordination

• Answer phone calls and transfer them as necessary
• Manage correspondence by answering emails
• Liaise with the Onsite Madrasah Coordinator & Curriculum Development Lead and staff to carry out requests
• Manage the Madrasah email inbox
• Arrange meetings by scheduling appropriate times and booking rooms

Administrative Duties

• Carry out admin duties for the Onsite Madrasah, as required
• Maintain accurate records and Onsite Madrasah fees records
• Update student contact details and allergy records
• Photocopy and file appropriate documents as needed
• Draft, format, and print relevant documents
• Take minutes during Madrasah meetings

Finance

• Assist with Onsite Madrasah payroll
• Assist in purchase orders and invoicing

Event Management

• Assist in planning and arranging Madrasah events
• Attend workshops and conferences when requested

Additional Responsibilities

• Carry out any additional duties relevant to the role, as and when required
• Lead group of admin volunteers and set daily tasks
• Daily meetings with the Headteacher and Coordinator for Madrasah updates.

3. PERSON SPECIFICATION (EXPERIENCE, ATTRIBUTES, QUALIFICATIONS)

CRITERIA

ESSENTIAL/ DESIRABLE

QUALIFICATIONS:

1

5 A*- C at GCSE including English and Mathematics

ESSENTIAL

2

A-Levels or equivalent relevant qualification in business administration

DESIRABLE

EXPERIENCE:

3

Prior office administration experience

ESSENTIAL

4

Experience in an Islamic working environment

DESIRABLE

5

Experience of working in an educational setting

DESIRABLE

SKILLS AND ATTRIBUTES

6

Ability to develop good working relationships.

ESSENTIAL

7

Ability to manage and lead a team.

ESSENTIAL

8

Ability to converse in a number of community languages

ESSENTIAL

9

Strong Islamic character and values.

ESSENTIAL

10

Strong record keeping skills

ESSENTIAL

11

Energy, enthusiasm, flexibility, and resilience.

ESSENTIAL

12

Professional and polite under all circumstances, adhering to Islamic principles and the aims and objectives of GLMCC.

ESSENTIAL

13

Excellent communication skills in English (written and verbal).

ESSENTIAL

14

Ability to prioritise, work efficiently and accurately, particularly under pressure, to deadlines and using own initiative.

ESSENTIAL

15

Ability to use MS Office software packages such as Word, Excel and Outlook.

ESSENTIAL

BENEFITS

• Enjoy 28 days of annual leave, inclusive of public holidays.
• Additional days off for Eid.
• Discounts on GLM educational courses.
• Free Madrasah places for your children.
• Additional leave for Hajj or exceptional circumstances.
• Continuous professional development tailored to your role
• Conducive working religious environment.
• Shariah-compliant pension offered.
• Bright Exchange discounts available.
• Volunteering options for employees.

DISCLAIMER:

This job description is only a summary of the typical functions of the job, it is not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. Due to the nature of the role, the responsibilities, tasks, and duties of the jobholder might differ from those outlined in the job description. Other duties, as assigned, might be part of the job. Ultimately, all post holders at Green Lane Masjid and Community Centre are expected to be working to the best of their abilities seeking the pleasure of Allah (SWT).

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