Executive Assistant

Inspire. Lead. Serve

Executive Assistant

Green Lane Masjid & Community Centre (GLMCC)

Contract Type: 37.5 hours per week, full-time.
Reporting to: CEO
Salary: £25,000.00 - £30,000.00 (dependent upon experience))
Location: Green Lane Masjid and Community Centre

BACKGROUND TO GLMCC:

Green Lane Masjid and Community Centre is a leading UK mosque situated in the heart of Birmingham serving the community since 1979. Operating from its award-winning grade II listed Victorian building, GLMCC fulfils its mission of inspiring, educating and serving through its educational college, outreach work, welfare services, youth work, international humanitarian wing, as well as its fully functional mosque which is attended by thousands every week.

1. Purpose of role:

Support the Chief Executive Officer by providing high-quality executive assistance alongside leading and coordinating key organisational projects. The role will play a central part in supporting delivery across priority areas, with an initial focus on Education, while maintaining effective executive support to ensure the smooth running of senior leadership activity. The post holder will be expected to operate flexibly, with project responsibilities evolving in line with organisational prioritie

2. Main responsibilities:

Project management:

• Lead and coordinate a range of organisational projects, with a focus on Education projects
• Support planning, delivery, and tracking of key initiatives across different departments
• Ensure clear timelines, ownership, and follow-up of actions
• Work closely with the Senior Leadership Team to support delivery of projects and events
• Support development of processes to improve project delivery and coordination

Meeting Coordination:

• Coordinate and support senior leadership and management meetings
• Track actions and ensure follow-up across teams
• Support communication between departments to ensure alignment

Communication and Stakeholder support:

• Supporting in preparing presentations and reports for the board of trustees
• Writing and editing articles and booklets for publication
• Support preparation of internal and external communications
• Assist with stakeholder coordination where required

Executive support:

• Manage the CEO’s diary, priorities, and scheduling
• Provide high-quality administrative and organisational support
• Prepare briefings, reports, and presentations

3. PERSON SPECIFICATION (EXPERIENCE, ATTRIBUTES, QUALIFICATIONS)

CRITERIA

ESSENTIAL/ DESIRABLE

QUALIFICATIONS:

1

Educated to degree level or equivalent relevant experience

ESSENTIAL

EXPERIENCE:

2

At least 2 years of substantial administrative experience

ESSENTIAL

3

Previous experience of working in a complex, busy, service-driven environment.

ESSENTIAL

4

Experience in the UK Islamic charity sector

DESIRABLE

SKILLS & ATTRIBUTES:

5

Excellent interpersonal and communication skills in English (written and verbal).

ESSENTIAL

6

6. Ability to work independently and collaboratively

ESSENTIAL

7

7. IT literate and competent in using MS Office packages (Excel, PowerPoint, Outlook).

ESSENTIAL

8

8. Ability to manage a demanding workload and work within tight deadlines.

ESSENTIAL

9

9. Excellent planning and organisational skills

ESSENTIAL

10

10. Professional and polite under all circumstances, adhering to Islamic principles.

ESSENTIAL

11

11. Commitment to the aims and objectives of GLMCC.

ESSENTIAL

4. BENEFITS

• Enjoy 28 days of annual leave, inclusive of public holidays.
• Additional days off for Eid.
• Discounts on GLM educational courses.
• Free Madrasah places for your children.
• Additional leave for Hajj or exceptional circumstances.
• Continuous professional development tailored to your role.
• Conducive working religious environment.
• Shariah-compliant pension offered.
• Bright Exchange discounts available.
• Volunteering options for employees.
• Relevant training, as applicable to the role.

DISCLAIMER:

This job description is only a summary of the typical functions of the job, it is not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. Due to the nature of the role, the responsibilities, tasks, and duties of the jobholder might differ from those outlined in the job description. Other duties, as assigned, might be part of the job. Ultimately, all post holders at Green Lane Masjid and Community Centre are expected to be working to the best of their abilities seeking the pleasure of Allah (SWT).

Applications for this role will be accepted until Monday 20th April 2026

To apply, please email your CV and a covering letter to :

HR@greenlanemasjid.org